Monday, March 1, 2021 - 12:00pm
ob Title: Accounts Payable/Receivable Clerk
Reports To: Finance Manager
Summary Compiles, classifies, records, verifies, and maintains data and payments to accounts payable and receivable records by performing the following duties.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Prepares and processes daily cash and credit card deposits and fills out cash control sheet daily.
Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases.
Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items.
Audits invoices against purchase orders, researches discrepancies, and approves for payment.
Prepares accounts payable checks.
Investigates problems that vendors or purchasing agents have with obtaining payment for bills.
Researches and processes charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.
Answers accounts payable and receivable inquiries and follows up.
Assists with related special projects, as required.
Audits freight bills against freight manifests.
Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
Prepares analysis and summaries of accounts.
Monitors accounts payable and receivable to ensure payments are accurate and timely.
Assist in monthly and annual closings.
To perform the job successfully, an individual should demonstrate the following competencies :
Analytical - Synthesizes complex or diverse information.
Interpersonal Skills - Maintains confidentiality.
Written Communication - Writes clearly and informatively; Presents numerical data effectively; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities.
Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Business Acumen - Understands business implications of decisions.
Ethics - Works with integrity and ethically; Upholds organizational values.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
Judgement - Exhibits sound and accurate judgment; Includes appropriate people in decision-making process.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.
Quality - Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent.
Dependability - Follows instructions, responds to management direction; Keeps commitments.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
Experience is a plus.
- Full time
Days per week:
Years of experience:
- 1 - 2 years
Required degree level:
- High school