Accounting Clerk 3

Application deadline:

Friday, July 31, 2020 - 12:00pm


Greenhouse Megastore


Greenhouse Megastore (International Greenhouse Company) is adding to our experienced accounting staff an Accounts Payable Clerk that has proven accounting experience.  If you are looking for a job that is challenging and fun, yet fast-paced, with Mon-Friday work hours - we would love the opportunity to speak with you.  Greenhouse Megastore is proud of our "family" company culture, so if you want to work with awesome people, apply now!


Job Title: Accounting Clerk 3 (Regular, Full-Time)Job#20-GMS-IL-03Open Date: 6/22/2020

Close Date: Upon Hire

To be considered, candidates must apply their resume directly to the job posting on the Greenhouse Megastore website:

JOB TITLE: Accounting Clerk 3Pay Status: Staff/HourlyReports to: Accounting ManagerStarting Salary: Min $13.00/hr and commensurate with experience

Full Benefits



Under general supervision of the Accounting Manager, the Accounting Clerk 3 is responsible for managing routine accounting activities related to the Accounts Payable function, with some responsibilities in other areas of accounting such as Accounts Receivable as assigned or requested. All work must be performed in accordance with internal accounting processes ensuring that practices are in line with the overall goals of the organization and in compliance with proper accounting methods, policies and principles, and applicable Federal and State laws.


PRIMARY FUNCTIONS1. As the GMS primary Accounts Payable support, perform the following job responsibilities as directed by the Accounting Manager:o Handle all drop-ship orders to vendors by receiving Purchase Orders, generating Vendor invoices and Customer invoices on a daily basis in GMS internal system (Microsoft NAV) and filing drop-ship invoices, allowing access to these bills for employees who need them.

o Monitor and expedite drop-ship orders to ensure timely delivery of materials to meet customer requirements and conducting necessarily follow-up to ensure customer satisfaction. This includes verifying receipt of drop ship Purchase Orders.o Match vendor invoices to purchasing system to ensure both product and pricing accuracy. Report discrepancy to Purchasing Coordinator.o Enter invoices into the accounting system and schedule for payment.o Issue A/P checks on a weekly basis, or as directed by Accounting Manager. Responsible for taking advantage of early payment terms of discounts over 1%, with approval.o Responsible for entering invoices and paying all monthly expenses for both Danville and Sacramento locations in a timely manner, but no later than a weekly basis.o File paid A/P invoices timely for easy retrieval, but no later than a bi-weekly basis.o Review monthly vendor statements for accuracy and past due invoices no later than the 2nd week of the following month and seek guidance as appropriate.o Review Accounts Payable GL with sub ledgers monthly no later than the 2nd week of the following month.o Keep up with Vendor payments for Special Projects done by the Sales Dept.o Monitor Credit Card Liabilities, Prepaid Purchase Orders and other accounts related to Accounts Payable no later than the 2nd week of the following month.o Communicate and resolve accounting issues with Vendors immediately and alert Accounting Manager of any outstanding issues or seek assistance to reach a final resolution.o This position requires a great attention to detail and all errors or discrepancies must be immediately corrected, to include Sub-Ledgers in accounting system. Notify Accounting Manager or seek assistance for any outstanding issues.


2. Ability to learn Accounts Receivable process and assist with Accounts Receivable as assigned or requested.• Post checks received from customers in Customer accounts immediately upon receipt.• Process and file Sales Tax Returns as assigned or requested.


3. Responsible for keeping up-to-date on knowledge of accounting principles, practices, standards, laws and regulations by attending training, reviewing accounting online resources or publications, such as the American Institute of Certified Public Accountants (AICPA) as directed by the Accounting Manager.4. Perform other related duties as assigned or requested to accomplish company goals and meet established deadlines as directed by the Accounting Manager or other executive. management. member


WORKING ENVIRONMENTThe job is performed under normal office conditions with occasional travel required to attend training. Typical office environment with no unusual hazards, occasional lifting to 20 pounds (record retention), consistent sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communications, constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines. Work environment also has free-range friendly dogs for your enjoyment.


Greenhouse Megastore is an equal employment opportunity employer.


EDUCATION AND EXPERIENCE REQUIREMENTS• High School diploma and 5 years of job-related accounting experience; or• Two years of technical school or education beyond high school with min. 3 years related job experience being responsible for accounting related functions.


KNOWLEDGE, SKILLS AND ABILITIES1. Proven working experience in an accounting role.2. Advanced computer skills on MS Office, accounting software and databases (Microsoft NAV).3. Ability to manipulate and analyze large amounts of data.4. Proven knowledge of accounting principles, practices, standards, laws and regulations.5. High attention to detail and accuracy.6. Must have the ability and willingness to learn new accounting job skills, to include in-house, offsite, or computer-based training as requested or assigned.7. Relies on experience and judgment to plan and accomplish detail-oriented accounting functions, such as managing Accounts Payable and Accounts Receivable processes.8. Strong oral and written communication skills; Ability to understand IGC’s operations and effectively communicate with executive management in matters of accounting. Ability to communicate with management and employees in the area of financing and shipping/invoicing, and collections.9. Strong organizational skills; detail oriented to ensure company data is up-to-date at all times with issuing invoices timely, taking advantage of early payment discounts, and follow-up on collections.10. Strong analytical thinking skills; Ability to make well informed decisions and develop and evaluate alternative solutions; recognize consequences of situations and take to management for appropriate action.11. Must be able to work in a fast paced, multi-tasking, environment to meet established deadlines.12. Must be able to work overtime when necessary to meet productivity goals and business demands.13. Must be reliable and maintain appropriate attendance standards.

Employment type: 

  • Full time

Days per week: 

Monday - Friday



Years of experience: 

  • 5 - 10 years


$13.00 Min and Commensurate with Experience

Required degree level: 

  • High school

Worksite Info: 

70 Eastgate Drive, Danville, IL


Medical, Vision, Dental, Savings Plan, Holiday and Paid Time Off, Education Reimbursement